Whether you run payroll weekly, fortnightly or monthly, submitting payroll updates is really easy with BrightPay.

Say goodbye to messy spreadsheets and multiple emails! Use BrightPay to easily send us updates about hours worked, hourly rates, new joiners and even annual leave taken.

Once you’ve set up your BrightPay account, follow the steps as outlined below:

When it’s time to run your payroll, our payroll team will send you an entry request via email. Open it and click on ‘Start’. You can then log in to your BrightPay account.

After logging in, you’ll see the Payroll Entry Request and the employees included in the request. Click on the View/Submit Payroll Entry button to continue.

You’ll see a screen where you can input the necessary payroll data for each employee. The default amounts will be copied from the previous period’s payroll, which means you only need to add payroll data if there are changes. Click into each individual employee to enter their payments, additions and deductions.

You can enter hourly rates, daily rates, basic pay and more. Anything can be added, changed or deleted.

If there is no hourly rate or daily rate set up for the employee, you should set it up by selecting Daily Pay or Hourly Pay and entering in the amounts. When you’re done, click OK.

You can also enter hourly or daily rates such as time and a half, double time, treble time and so on for any of your employees.

If an addition or deduction has been set-up by Outmin’s Payroll Team previously, you can select any of these to add to the employee’s payroll, where applicable:

If you have different “departments” set up, then each pay item can also be assigned to a specific department:

Once all of the payroll data for an employee has been entered, they can be marked as complete. To do this, scroll to the bottom of the page and click on Mark as Complete and Save.

All employees that have been completed will be highlighted in green and are marked Completed. Employees yet to be completed will be marked Awaiting payroll entry.

To mark a batch of employees as complete, you can click on the gear icon at the top right and select Mark all as complete. To reverse this, click on Mark all as incomplete.

You can always add a new employee to your payroll. To do so, click on the New starter this period? button.

Then input all of the new employee’s information. Once your payroll update is completed, this information will automatically synchronise with Outmin’s Payroll data.

Once all of the payroll information is entered, you can include any comments or notes before completing the request and sending it back to Outmin.

Once you’re finished, click the I’m Finished button. You will see the following confirmation, where you can click Close.

The Outmin Payroll Team will be immediately notified and will start preparing your payroll!

Once you're payroll is ready to be reviewed, you'll receive an email from BrightPay to review and approve your payroll - if this is your first time doing payroll with us, please make sure to review our guide on How to approve your payroll on BrightPay 📚

If you're having trouble navigating BrightPay to submit your payroll information, please see BrightPay's payroll entry guide for additional guidance.