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Payroll timeline
Ruth avatar
Written by Ruth
Updated over a week ago

💡 If you use a rostering or time & attendance system, please go to this page.


Payroll is one of the many services Outmin offers. Outmin payroll makes it easy to pay your employees and manage all payroll admin, so you get valuable time back that you can invest back into your business.

How it works

After you finish your onboarding, your regular payroll process will follow the rhythm outlined below, depending on the frequency of your payroll.

We use BrightPay to run your payroll. Read more about getting set up on BrightPay here.

Weekly

Deadline

Owner

Action

Monday (1PM)

Outmin

Monday (5PM)

You

Enter payroll details for the previous week

  • Hours worked

  • New employees and their details

  • Employees who left

TIP: For each employee, you can enter additions, deductions, hourly rate, daily rate, basic pay, and much more.

Tuesday (5PM)

Outmin

Run payroll and share a Payroll Approval Request

Wednesday (11AM)

You

Approve or reject the payroll run

TIP: If you reject a payroll run, you can add a message to specify the changes you need.

Wednesday (3PM)

Outmin

Re-run payroll and share a Payroll Approval Request

Wednesday (5PM)

You

Approve the payroll run

Thursday (5PM)

Outmin

Send payslips to your employees

Thursday (5PM)

You

Set up payments to your employees

Friday (5PM)

-

Payday!

Fortnightly

Deadline

Owner

Action

Monday (1PM)

Outmin

Monday (5PM)

You

Enter payroll details for the previous two weeks

  • Hours worked

  • New employees and their details

  • Employees who left

TIP: For each employee, you can enter additions, deductions, hourly rate, daily rate, basic pay, and much more.

Tuesday (5PM)

Outmin

Run payroll and share a Payroll Approval Request

Wednesday (11AM)

You

Approve or reject the payroll run

TIP: If you reject a payroll run, you can add a message to specify the changes you need.

Wednesday (3PM)

Outmin

Re-run payroll and share a Payroll Approval Request

Wednesday (5PM)

You

Approve the payroll run

Thursday (5PM)

Outmin

Send payslips to your employees

Thursday (5PM)

You

Set up payments to your employees

Friday (5PM)

-

Payday!

Monthly

Deadline

Owner

Action

17th of each month (5PM)

Outmin

18th of each month (5PM)

You

Enter payroll details for the previous month

  • Hours worked

  • New employees and their details

  • Employees who left

TIP: For each employee, you can enter additions, deductions, hourly rate, daily rate, basic pay, and much more.

20th of each month (5PM)

Outmin

Run payroll and share a Payroll Approval Request

21st of each month (5PM)

You

Approve or reject the payroll run

TIP: If you reject a payroll run, you can add a message to specify the changes you need.

22nd of each month (5PM)

Outmin

Re-run payroll and share a Payroll Approval Request

23rd of each month (5PM)

You

Approve the payroll run

24th of each month (5PM)

Outmin

Send payslips to your employees

24th of each month (5PM)

You

Set up payments to your employees

25th of each month (5PM)

-

Payday!

Benefits for you

  • Everything is managed in one place, so you don’t have to switch between a payroll system, email, spreadsheets, and phone calls

  • Fast and easy communication

  • Very little room for human error

Best practices

  • Put a recurring event into your calendar to establish rhythm

    • Follow the timeline above for weekly, fortnightly and monthly payroll

  • Communicate any questions or concerns ahead of time to your Customer Success Manager

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